Privacy Notice

This Privacy Notice explains how we collect, use and protect personal information submitted through our website, membership forms, event registration forms and other network activities.

What Information We Collect

We may collect:

• Name
• Organisation name
• Job title or role
• Email address
• Information provided through membership applications
• Information provided when registering for events
• Information submitted through contact forms, surveys or network activities

We only collect personal information that is necessary to support the operation of the Bristol Youth Voice Network.

Why We Collect Your Information

We use your information to:

• Manage membership of the Bristol Youth Voice Network
• Communicate information about network meetings, events and activities
• Share newsletters, updates and opportunities
• Register attendees for events
• Understand interest in network activities
• Develop and improve network services, events and partnerships

Legal Basis for Processing

We process your personal information on the basis of your consent. You may withdraw your consent at any time by contacting us using the details below.

How We Collect and Store Information

Microsoft Forms

Membership applications, event registrations and other information requests are collected using Microsoft Forms.

Information submitted through Microsoft Forms is stored within Microsoft's systems and is accessible only to authorised network administrators.

For further information, please see:

Microsoft Privacy Statement

Ticket Tailor

We use Ticket Tailor to manage registrations and ticket bookings for Bristol Youth Voice Network events.

When you register for an event through Ticket Tailor, we may collect information such as:

• Name
• Email address
• Organisation name (where applicable)
• Any additional information requested as part of the event registration process

This information is used to administer event bookings, communicate event information, manage attendance and evaluate participation in Bristol Youth Voice Network activities.

Ticket Tailor processes this information on our behalf. Bristol Youth Voice Network remains the data controller for information collected through our events.

For further information about how Ticket Tailor handles personal information, please see:

Ticket Tailor Privacy Policy

Who Has Access to Your Information

Information submitted to the Bristol Youth Voice Network will only be accessed by individuals responsible for coordinating and administering network activities.

• We will not sell your personal information.
• We will not share your personal information with third parties for marketing purposes.
• Information may be processed by trusted service providers used to administer network activities, including Microsoft Forms and Ticket Tailor.
• Where network events are organised jointly with partner organisations, relevant information may be shared where necessary to administer the event. We will make this clear where applicable.

How Long Will We Keep Your Information

We will keep your information only for as long as necessary to support the activities of the Bristol Youth Voice Network.

Information may be reviewed periodically and deleted where it is no longer required.

You may request removal of your information at any time.

Keeping Your Information Secure

We take reasonable steps to ensure that personal information is stored securely and accessed only by authorised individuals involved in coordinating Bristol Youth Voice Network activities.

Information held within Microsoft and Ticket Tailor systems is protected using the security measures provided by those platforms.

Your Rights

You have the right to:

• Request access to the information we hold about you
• Request correction of inaccurate information
• Request deletion of your information
• Withdraw consent to receive communications
• Raise concerns about how your information is handled

Making a Complaint

If you are unhappy with how we handle your personal information, you have the right to raise a concern with the Information Commissioner's Office (ICO).

Information Commissioner's Office (ICO)

Contact Us

Bristol Youth Voice Network

info@bristolyouthvoicenetwork.co.uk

Changes to This Privacy Notice

This Privacy Notice may be updated from time to time as the Bristol Youth Voice Network develops or governance arrangements change.

Any updates will be published on this page.

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